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Good work.
All together.

Plan the job, schedule the crew and keep every ARCP and certificate in order. One workspace for New Zealand industrial contractors, shared by the office and the site.

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A sample site in Waldo, 14 Harbour Road, whose status is On-Site. It shows a crew schedule, an ARCP in progress with its site map and, on wider screens, first-aid certificates and a licence with their expiry dates. In the Waldo chat panel, someone has asked to push the Level 2 strip-out back a day. Waldo has drafted the change and is waiting for approval, and the schedule has not changed.

Illustrative example. A mock-up, not a screenshot. The site, people and dates are sample data.

What the example shows

Schedule the crew

Timeline, calendar, Gantt and list views. Drag work to a new day or onto someone’s row. On a project’s schedule, see how much of each person’s 40-hour week is booked. Their first-aid and licence expiry dates are on their profile.

Keep the paperwork signed

The online ARCP, section by section, with its marked-up site map and signatures, submitted, approved and exported as a PDF.

Ask Waldo

Ask about your sites, people, schedules and paperwork, such as whose first-aid certificate is coming due, by typing or by voice. When you ask for a change, Waldo shows it to you first and waits for your approval.

Waldo Agents is turned on per company, for the people your admin chooses.

A 15-second animation of the sample job at 14 Harbour Road. Its quote is accepted and the site opens as a prospect, then it is marked as won. The crew is booked on the schedule, the ARCP site map is drawn and signed off, and Waldo is asked to push the strip-out back a day: once the change is approved, it moves from Wednesday to Thursday. On site the checklist is ticked and photos are added, the invoice is sent and the payment received. It ends on Good work. All together.

Animated example. A film of the same sample job, not a screen recording. The site, people and dates are sample data.

From the first quote to the final payment.

Every job is one site record, and the standard checklist is the same nine steps, in order.

  1. Prospects

    Quotes come in from Xero. Accept one to open its site, then follow it up with reminders and a contact history.

    1. 1Site Visit Report
    2. 2Quote Sent to Client
    3. 3Quote Acceptance and Signed

  2. Accepted

    Mark it won and it moves to Accepted. Plan the work: the budget, the crew, the tasks and the ARCP.

    1. 4Work Safe Notification
    2. 5ARCP
    3. 6SSSP

  3. On-Site

    14 Harbour Road is here.

    The crew works through the tasks and adds photos and notes to the same record.

    1. 7Clearance Report

  4. Completed

    Raise the invoice in Xero from the site. The paperwork, photos and notes stay with the job.

    1. 8Invoice Sent
    2. 9Payment Received

The people, safety records and gear behind every job.

Three crew members in hard hats and hi-vis vests reading a tablet together on a building site.
People
Roles and permissions for the office, supervisors and crews, with employee documents and uploaded timesheets.
Health and safety
Your H&S library by category, staff qualifications on file, and first-aid certificates and licences with their expiry dates.
Vehicles and equipment
WoF dates for vehicles, calibration dates for assets, and your inventory.
Clients
Your clients and their contacts, alongside the prospects pipeline.
Documents
Folders and fast search for everything else you keep.

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